Governance

 NOTICE
ROWING CANADA AVIRON
2026 ANNUAL MEETING

Annual Meeting
Thursday, September 17, 2026 

NOTICE is hereby given to all Members of Rowing Canada Aviron (RCA) that the RCA Annual Meeting will be held on Thursday, September 17, 2026, at: 

5:30 PM PDT / 6:30 PM MDT – CST / 7:30 PM CDT /
8:30 PM EDT / 9:30 PM ATL / 10:00 PM NL 

 

2026 RCA ANNUAL MEETING AGENDA: 
 
a. Call to order 
b. Establishment of a quorum 
c. Report of scrutineer 
d. Report of the President and of the Chief Executive Officer 
e. Consideration of the Audited Financial Statements and report of the Auditor   
f.  Appointment of Auditor 
g. Announcement of results of the Election of Directors at Large 

Nominees for Director at Large: 

Nominee for the Provincial Director: 

h. Adjournment 

NOMINATIONS FOR ELECTION FINAL REPORT 

Register for the Annual Meeting  

All individuals attending* the Annual Meeting must register in advance by end of day Tuesday, September 15, 2026. A link to join the meeting will be provided to registrants. 

Please register for the 2026 Annual Meeting HERE.

*Please refer to Bylaw 5.6 Persons Entitled to be Present. The only persons entitled to be present at a meeting of members shall be those entitled to vote at the meeting, the directors, Registered Participants, the Auditor of the Corporation, Corporation staff and staff of member Rowing Organizations and such other persons who are entitled or required under any provision of the Act, Articles or by-laws of the Corporation to be present. Any other person may be admitted only on the invitation of the chair of the meeting or by Ordinary Resolution of the members. 

Overview of the Audited Financial Statements 

Member Representatives interested in learning more about the Audited Financial Statements can watch the recording of the overview presented on Wednesday, September 9 at 4pm PT / 5:00 PM MDT – CST / 6:00 PM CDT / 7:00 PM EDT / 8:00 PM ATL / 8:30 PM NL   

Watch the recording HERE.

 

Prepare for the 2026 RCA Annual Meeting

The RCA Annual Meeting will be held virtually on Thursday, September 17, starting at 5:30 PM PDT / 6:30 PM MDT – CST / 7:30 PM CDT / 8:30 PM EDT / 9:30 PM ATL / 10:00 PM NL.  
 
The official Notice of Meeting will be released later in August.  

 

MEMBERS IN GOOD STANDING – DUES, DEBTS, AND ANNUAL DECLARATION

Members in Good Standing as of August 27, 2026, will cast their votes prior to the RCA Annual Meeting via Electronic Ballot, no proxies, using a secure online voting system.

This is a reminder that “Good Standing” includes having completed the Annual Declaration and not having any outstanding dues and any debts to RCA. To remain eligible to vote, please ensure these are completed by 4:30 pm PT/7:30pm ET on August 27. If you require assistance, please contact RCA Member Services Manager Alethia Clarke (aclarke@rowingcanada.org). 

VOTING REPRESENTATIVES

An email from SimplyVoting will be sent directly to the designated voting representative listed in the 2026 Annual Declaration once voting opens on August 28. This email will include detailed instructions on how to cast your vote.

If you do not receive the email or need to update your voting representative, please contact Alethia Clarke (aclarke@rowingcanada.org).

OVERVIEW OF AUDITED FINANCIAL STATEMENTS

Member Representatives interested in learning more about the Audited Financial Statements can join us for an overview on Wednesday, September 9 at 4pm PT / 5:00 PM MDT – CST / 6:00 PM CDT / 7:00 PM EDT / 8:00 PM ATL / 8:30 PM NL. 

Please register for this session HERE by end of day Tuesday, September 7. 

 

 

NOTICE: Rowing Canada Aviron Semi-Annual Meeting

SEMI-ANNUAL MEETING
January 25, 2026
8:30 am PST / 9:30 am MST / 10:30 am CST / 11:30 am EST / 12:30 pm ATL / 1:00 pm NL

NOTICE is hereby given to all members of Rowing Canada Aviron (RCA) that the RCA Semi-Annual Meeting will be held at 08:30h PST on January 25, 2026 via Zoom Conference Link.
 
AGENDA

1. Call to order
2. Establishment of a quorum
3. Identification of the scrutineer
4. Adoption of minutes of previous Annual Meeting: September 18, 2025 
5. Adoption of minutes of previous Semi-Annual meeting: January 26, 2025 
6. Presentation of reports: Annual Report
7. Report from the Committee on Dues and Fees 
8. Proposed amendments to the By-Laws 
9. Proposed amendments to the Rules of Racing
10. Proposals from members (none received – 90 days notice is required)
11. Other business

NOTES

Supplementary information on RCA Dues and Fees, and proposed amendments to By-laws and Rules of Racing available HERE. 

REGISTRATION
The 2026 Semi-Annual Meeting is a virtual Zoom meeting that any member or RCA-registered participant can attend. Please click here to register.

We note that designated representatives for each member club or association will receive additional information regarding registration and online voting procedures for the Semi-Annual Meeting.

APPOINTMENT OF PROXY HOLDER
Members unable to attend the Semi-Annual Meeting of Rowing Canada Aviron on January 25, 2026, may appoint a proxy holder who is not required to be a member to vote on their behalf, provided that:

Written notice naming the member giving the proxy and the name of the proxy holder is received by the Secretary of CARA prior to the start of the meeting.

Please note that a member association or club in good standing may appoint any designated representative to vote on behalf of their association or club – a proxy form is not required. As a result, we recommend that every club or association designate a representative to attend this virtual meeting.

If you prefer to appoint a proxy holder, please contact Alethia Clarke, RCA Member Services Manager and Eric Sudman, RCA Secretary, to access a proxy form.

 

Prepare for the 2026 RCA Semi-Annual Meeting

The RCA Semi-Annual Meeting will be held virtually on Sunday, January 25, starting at 8:30 am PST / 9:30 am MST / 10:30 am CST / 11:30 am EST / 12:30 pm ATL / 1:00 pm NL

The official Notice of Meeting will be released in early January.  

Members In Good Standing: Dues, Debts and Annual Declaration
Members in Good Standing as of 12 pm PT on Saturday, January 24, 2026, are eligible to vote.

This is a reminder that “Good Standing” includes having completed the Annual Declaration and not having any outstanding dues or any debts to RCA. Please aim to have this completed during RCA office hours, no later than 12:00 pm PT/3:00 pm ET on Friday, January 23, 2026. If you require assistance, please contact RCA Member Services Manager Alethia Clarke. 

Meeting Attendance and Voting
Members in Good Standing will cast their votes via Electronic Ballot during the Semi-Annual Meeting using a secure online voting system. Voting representatives/Proxies must be available to join the meeting.

Register to Attend 
Designated voting representatives and persons entitled to attend are requested to register for the Semi-Annual Meeting. Please note that each registered member organization in good standing is permitted one voting representative only. We encourage you to consult your Board of Directors before completing your registration. Voting representatives will be sent additional information through Data on the Sport to ensure their ballot is registered in advance of the meeting, so they are prepared to vote.

Register for the Semi-Annual Meeting HERE

Voting Topics
In January 2026, the RCA Membership will vote on several items related to Dues and Fees, RCA By-laws and the RCA Rules of Racing.

Rules of Racing
The Rules of Racing Working Group has provided a comprehensive list of proposed changes in comparison to the current 2022 RCA Rules of Racing, and a summary of material proposed changes for your review: 

Summary of Material Changes 
Proposed Changes to the RCA Rules of Racing
Coastal Rowing Rules

Dues and Fees
Following the Dues and Fees webinar, the RCA Dues and Fees Committee have completed their final recommendation for the RCA Board of Directors. The recommendation also references more details about the proposed programming related to the Special Investment Fee.

Dues and Fees Committee Recommendation
2025 Dues and Fees Webinar Recording
2025 Dues and Fees Webinar Package

By-Laws
The following includes a summary of proposed amendments to the RCA by-laws, and a comprehensive comparison of the proposed amendments in comparison to the current by-laws.

Summary of proposed amendments to the RCA By-laws for Member Ratification
Proposed amendments to the RCA By-laws 

RCA Semi-Annual Meeting Voting Topics Webinar
Learn about the final recommendations on the following topics that will be voted on at the RCA Semi-Annual Meeting on January 25, 2026:

  • RCA Rules of Racing  
  • RCA Bylaws  
  • RCA Dues and Fees 

This session is scheduled so that member organizations will have time to consult internally to determine how they will vote. Please note that it does not replace the Pre-Voting Perspectives and Considerations that will be offered during the National Conference on January 24, 2026.

Webinar Recording: RCA Semi-Annual Meeting Voting Topics Webinar

 

ROWING CANADA AVIRON 2025 ANNUAL MEETING
September 18, 2025 | Virtual

Thursday, September 18, 2025

NOTICE is hereby given to all Members of Rowing Canada Aviron (RCA) that the RCA Annual Meeting will be held on Thursday, September 18, 2025, at:

5:30 PM PDT / 6:30 PM MDT – CST / 7:30 PM CDT
/ 8:30 PM EDT / 9:30 PM ATL / 10:00 PM NL

2025 RCA ANNUAL MEETING AGENDA:

a. Call to order
b. Establishment of a quorum
c. Report of scrutineer
d. Report of the President and of the Chief Executive Officer
e. Presentation of the Annual Financial Statements and Report of the Auditor
f. Appointment of Auditor
g. Announcement of results of the Election of President and Athlete Director:

Nominees for the President:
TRACEY BLACK: Candidate Video
MICHAEL BRYDEN: Candidate Video
      
Nominee for the Athlete Director:
AARON LATTIMER: Candidate Video

h. Adjournment

NOMINATIONS FOR ELECTION FINAL REPORT
 
Register for the Annual Meeting
All individuals attending* the Annual Meeting must register in advance by end of day Tuesday, September 16, 2025. A link to join the meeting will be provided to registrants.
 
Register HERE for the ANNUAL MEETING
 
*Please refer to Bylaw 5.6 Persons Entitled to be Present. The only persons entitled to be present at a meeting of members shall be those entitled to vote at the meeting, the Directors, Registered Participants, the Auditor of the Corporation, Corporation staff and staff of member Rowing Organizations and such other persons who are entitled or required under any provision of the Act, Articles or by-laws of the Corporation to be present. Any other person may be admitted only on the invitation of the chair of the meeting or by Ordinary Resolution of the members.
 
Overview of the Audited Financial Statements 
Member Representatives interested in learning more about the Audited Financial Statements can watch the session recording of the overview, held on Thursday, September 11 at 4 PM PT / 5:00 PM MDT – CST / 6:00 PM CDT / 7:00 PM EDT / 8:00 PM ATL / 8:30 PM NL :

SESSION RECORDING: Overview of the Audited Financial Statements
 

ROWING CANADA AVIRON SEMI-ANNUAL MEETING
January 26, 2025 | Virtual

8:30am AM PST / 9:30 AM MST / 10:30 AM CST / 11:30 AM EDT / 12:30 PM ATL / 1:00 PM NL

AGENDA

  1. Call to order
  2. Establishment of a quorum
  3. Identification of the scrutineer
  4. Adoption of minutes of previous Annual Meeting: September 19, 2024 (download here)
  5. Adoption of minutes of previous Semi-Annual meeting: January 28, 2024 (download here)
  6. Presentation of reports: Annual Report (download here)
  7. Report from the Committee on Dues and Fees (download here)
  8. Proposed amendments to the By-Laws (none)
  9. Proposals from members (none received – 90 days notice is required)
  10. Other business

CLICK BELOW TO REVIEW:

Supplementary information on RCA Dues and Fees: Webinar package, webinar recording, webinar slides.

Watch the recording of the 2025 Rowing Canada Aviron Semi-Annual Meeting HERE.

Read the recap of the Conference/Semi-Annual Meeting HERE. 

 

ROWING CANADA AVIRON 2024 ANNUAL MEETING
Thursday, September 19, 2024 

5:30 PM PDT / 6:30 PM MDT – CST / 7:30 PM CDT / 8:30 PM EDT / 9:30 PM ATL / 10:00 PM NL
 
2024 RCA ANNUAL MEETING AGENDA:

   a. Call to order
   b. Establishment of a quorum
   c. Report of scrutineer
   d. Report of the President and of the Chief Executive Officer
   e. Annual Financial Statements and report of the Auditor
   f.  Appointment of Auditor
   g. Announcement of results of the Election of Directors at Large
   h. Adjournment

Click below to review the:
NOMINATIONS FOR ELECTION FINAL REPORT

Audited Financial Statements:
For those interested in learning more about the Audited Financial Statements, you can watch the recording of the overview meeting HERE.
 
Watch the recording of the 2024 Rowing Canada Aviron Annual Meeting HERE.
Read the Annual Meeting Recap HERE.
 
Several RCA members raised questions before or during the Annual Meeting related to the Audited Financial Statements. The questions primarily focused on the National Training Centre (NTC) and the transactions related to the acquisition of the land (the Land) where permanent facilities will be built as well as the relationship between RCA and the Quamichan Rowing Foundation (QRF).
 
RCA committed to providing the membership with further clarification. Read more HERE.
 
Please contact us if you have any questions about these procedures rca@rowingcanada.org.
 

ROWING CANADA AVIRON SEMI-ANNUAL MEETING
January 28, 2024 at 8:00 a.m. EST

AGENDA
  1. Call to order
  2. Establishment of a quorum
  3. Identification of the scrutineer
  4. Adoption of minutes of previous Annual Meeting: September 21, 2023 (download here)
  5. Adoption of minutes of previous Semi-Annual meeting: January 29, 2023 (download here)
  6. Adoption of the minutes of previous Special Meeting of Members: February 22, 2023 (download here)
  7. Presentation of reports: 2023 RCA Annual Report (download here)
  8. Report from the 2023 Committee on Dues and Fees (download here)
  9. Proposed Amendments to the RCA By-Laws – Section 24: Amendment of the Articles and By-Laws (download here)
  10. Proposed Amendments to the Rules of Racing – None
  11. Proposal from a Member – None
  12. Other business

GOVERNANCE RENEWAL ANNOUNCEMENT
GOVERNANCE RENEWAL – VIRTUAL TOWN HALL – JANUARY 11, 2024

 

2023 ROWING CANADA AVIRON ANNUAL MEETING
Thursday, September 21, 2023

NOTICE is hereby given to all Members of Rowing Canada Aviron that the RCA Annual Meeting was held on Thursday, September 21, 2023 via Zoom.

2023 RCA ANNUAL MEETING AGENDA

  1. Call to order
  2. Establishment of a quorum
  3. Report of scrutineer
  4. Report of the President and of the Chief Executive Officer
  5. Annual Financial Statements and report of the Auditor
  6. Appointment of Auditor
  7. Announcement of results of the Election of Directors at Large:
  8. Adjournment

Please contact us if you have any questions about these procedures: rca@rowingcanada.org.

 

Previous Annual Meetings & Semi-Annual Meetings:

2023 Semi-Annual Meeting 2022 Semi-Annual Meeting 2021 Annual Meeting 2021 Semi-Annual Meeting 2020 Annual Meeting2020 Semi-Annual Meeting 2019 Annual Meeting 2019 Semi-Annual Meeting

Board Meeting Reports

 

Awards Committee

  • Lynda Dundas
  • Suzanne Wilkinson
  • George Gage
  • John Oxley
  • Louise Boily

Governance and Policy Committee

  • Peter Klinkow
  • Paul Fritz-Nemeth
  • Kristen Henry
  • Susan Kitchen
  • Andrew Lamont
  • Grace Hardwicke-Brown
  • Sander A.J.R. Grieve, K.C.

Terms of Reference

Nominating Committee

  • Charles Minett, Chair
  • Andrew Lamont
  • Emily Jago
  • Susan Wilkinson

Terms of Reference

HR Committee

  • Carol Purcer, Chair
  • Andrew Lamont
  • Lindsay Bergen
  • Derek Ventnor

Terms of Reference

Accountability Committee

  • Meghan Montgomery (Co-chair)
  • Maxwell Lattimer (Co-chair) 
  • Steve Van Knotsenburg
  • Alex Davidson  
  • Emily Jago  
  • Isabelle Cayer 

Term of Reference

Coach Education and Development Committee

  • Volker Nolte 
  • Howard Campbell 
  • Jill Würflinger 
  • Colleen Miller

Terms of Reference:  Coach Education & Development Committee

Safety And Events Committee

  • Mike Bagshawe (Chair) 
  • Matteo Cendamo  
  • Lynda Dundas  
  • Tim Henderson 
  • Tom Blacquiere
  • Michelle Boss

Terms of Reference:  Safety and Events Committee 

Umpires Committee

  • Judy Sutcliffe (Chair)
  • Ge-an Rijniersce
  • Julie-Ann Vincent
  • Marie-Sophie Desaulniers
  • Jeff Simpson
  • Richard Koo

Terms of Reference:  Umpires Committee 

National Training Centre Project Committee

  • Mike Bryden – Chair (RCA Director at Large)
  • Jane Stamp (RCA Treasurer)
  • Sander Grieve (RCA Director at Large)
  • Mike Walker
  • Jennifer Fitzpatrick (RCA Interim CEO)

Terms of Reference: NTC Project Committee

Committee on Dues and Fees

  • Daphné Bisson (Quebec), Chair
  • Judy Smith (British Columbia)
  • Betsy Segal (British Columbia)  
  • Dave Boyd (Ontario)
  • Russell Hart (Prairies Region)
  • Daphne Dumont (Atlantic Region)

Ex-Officio: Carol Purcer & Jane Stamp, RCA Provincial Director, Treasurer

RCA Staff Support: Jen Fitzpatrick, RCA Director of Partnerships and Sport Development

Terms of Reference:  Committee on Dues and Fees

National Team Alumni Association Committee (NTAAC)

  • Don Telfer, Chair
  • Phil Graham
  • Mike Forgeron
  • Peter Cookson
  • Susanne Wereley
  • Krista Guloien
  • Aaron Lattimer